Job profile

Welsh University of the Year 2021 by The Times and The Sunday Times Good University Guide.

Our performance in this year’s Guide is exceptional.  Our University was the biggest riser in Wales, and the third biggest in the UK, placing us in the UK top 40 for student satisfaction with teaching quality and the wider student experience. 

We are very pleased that our strong performance has resulted in the University attracting high numbers of well qualified students and we are now seeking additional staff in both our academic schools and professional services departments.

The opportunity

The Cyncoed Campus Administration Team provides administrative support to the Cardiff School of Sport & Health Sciences and Cardiff School of Education & Social Policy on the Cyncoed Campus.  The Programmes Team provides administrative support to the Schools’ undergraduate and taught postgraduate degree programmes. The Research and Innovation Team works closely with colleagues in campus finance, procurement and HR to provide support to academic colleagues involved with a wide range of research and innovation projects. The Team also provides administrative support to our postgraduate research degrees, research ethics and the Research Excellence Framework.

You will thrive on working in a dynamic and focused support team and be willing to take on a range of tasks. You will be self-motivated, very organised and IT literate and be skilled in reviewing processes and making positive suggestions for change in the delivery of our support unit. The role presents an exciting opportunity to make a positive impact on all our administration support services.

You will be an enthusiastic and friendly professional with excellent communication and interpersonal skills coupled with a commitment to providing an excellent student experience.

What you’ll do – key duties

• Assist with all administrative aspects of the induction, welcome and enrolment of students onto the programmes.

• Provide administrative support for examination and assessment procedures, including scheduling of timetables, coursework submission, preparation of examination papers and communication with students.

• Assist with the organisation and provide administrative support for the School Examination Boards.

• Provide administrative support for the Mitigating Circumstances procedure.

• Produce high quality student information in paper-based and electronic formats in liaison with academic staff.

• Service committee meetings including the preparation of agenda items, the distribution of documentation, taking minutes and maintaining school documentation.

• Prepare, collect and input accurate data for annual and periodic reports including pertaining to assessment, marking, programme results and awards, programme and module evaluation. Prepare statistics when required.

• Draft correspondence, reports or presentations, produce letters and other documentation to the highest standards of presentation.

• Assist with the organisation of Applicant Days including updating the powerpoint presentation, the production of open day packs, and the recruitment, training and scheduling of student ambassadors.

• Post course materials and information onto the university’s Virtual Learning Environments. Make effective use of the university IT systems including the sharepoint document repository and student system database.

What you’ll bring – essential experience & strengths

• Knowledge of Microsoft office software
• Knowledge of administration processes
• Computer literacy
• Numerate
• Methodical with excellent attention to detail and accuracy
• Effective communication and organisational skills
• Ability to produce reports, spreadsheets and other information that may be used to advise and inform others
• Experience of minute taking, agenda setting and provision of responses to management
• Experience of maintaining effective and efficient records
• Experience of gathering relevant information and preparing reports and responses to correspondence.

What you’ll have - essential qualifications

GCSE grade A – C in 5 subjects including maths and English, or equivalent level of qualification

Our total reward package

We have a range of great benefits for employees including:

Annual leave of 25 days, rising to 30 days after 1 years’ service, plus 12 bank holiday / concessionary days

Membership of the Local Government Pension Scheme with generous contributions

Flexible and remote working opportunities

Award winning sports and fitness facilities with subsidised membership, plus subsidised physiotherapy/complementary therapy/sports massage

Access to all library facilities

Salary sacrifice schemes including cycle to work

How to apply

If you would like to talk with us about this opportunity please contact Yvonne Perkins, at yperkins@cardiffmet.ac.uk  

To start your application please visit www.cardiffmet.ac.uk/jobs

Closing date:  Tuesday 19 January 2021, 16:30 pm.

Should a high volume of applications be received, we may need to close this vacancy early. We therefore encourage you to apply as early as possible.

We are committed to supporting and promoting equality and diversity and to creating an inclusive working environment. Our Strategic Plan underpins our commitment to recruit and retain the best talent and we welcome applications from people from diverse backgrounds.  We appoint on merit.

Due to the coronavirus pandemic all of our recruitment is being conducted virtually. We aim to respond to your application as soon as possible.

Further Information

Full Job Description and Person Specification

Our Candidate Pack

Please visit our website for information about working for us, our culture, benefits, work-life balance and our career progression and development opportunities.