Job profile

Welsh University of the Year 2021 by The Times and The Sunday Times Good University Guide. 

Our performance in this year’s Guide is exceptional.  Our University was the biggest riser in Wales, and the third biggest in the UK, placing us in the UK top 40 for student satisfaction with teaching quality and the wider student experience. 

We are very pleased that our strong performance has resulted in the University attracting high numbers of well qualified students and we are now seeking additional staff in both our academic schools and professional services departments.

The opportunity

Cardiff School of Technologies is based on the Llandaff Campus and was launched in 2018. This new School, which focuses on computer and data science, cyber security, robotics and electronic engineering, already has around 900 students and has developed a thriving research community. Programmes and modules are developed with stakeholders from industry, current research and students, ensuring a rounded curriculum.   As the school continues to grow it will build on existing partnerships with industry and add to its existing offering of degree apprenticeships. Working as part of the School Professional Services Team, the post holder will co-ordinate and manage the full range of support activities for the Dean of School and the Senior Management and Planning Team.

The role includes responsibility for the further development and maintenance of an effective monitoring system for all School Plans including the School Strategic Plan and other appropriate projects as determined by the Dean and School Resources and Operations Manager.   The post holder will take a lead role in ensuring that the School’s policies and procedures are in line with Cardiff Metropolitan University’s commitment to non-academic quality measures and assessments including Athena Swan, Welsh Language Standards, Sustainability, Equality and Diversity in the Workplace as well as compliance with Health and Safety and GDPR.

You will be an enthusiastic and friendly professional with excellent communication and interpersonal skills coupled with a commitment to providing an excellent student experience.

What you’ll do – key duties

• Responsibility for planning and organising the work of the Dean of School including effective diary management; ensure the Dean is fully briefed for meetings, providing briefing notes, summaries and action checklists as appropriate.
• Develop an effective recording and monitoring system for any ‘follow up’ action points arising from meetings of the SMPT, Directors and School Committees; liaising with Committee members to ensure that these points are following through.
• Responsibility for the identification and adoption of ‘good practice’ in the Secretariat provision within the School. Develop and co-ordinate a team approach within the Directorate support function.
• Provide an effective interface between the Dean of School and external organisations and build relationships, which enhance the reputation of the School and University.
• Provide support and co-ordination as required for the School’s non-academic quality measures and assessments including, but not limited to Athena Swan, Welsh Language Standards, Sustainability, Equality and Diversity in the Workplace, Health and Safety and GDPR.
• Co-ordinate and manage all academic recruitment, selection and associated processes ensuring compliance with HR and University regulations
• Assist the SMPT with bespoke projects or tasks as appropriate to the grade.
• Manage the Dean’s personal budget and ensure that all income and expenditure adheres to University financial regulations.

What you’ll bring – essential experience & strengths

• Experience of working in a professional environment in support of senior managers
• Experience of providing excellent customer service
• Excellent literacy, numeracy & financial skills
• Demonstrable ability to work independently and as part of a team
• Excellent interpersonal skills, including the ability to maintain professionalism, confidentiality, tact and diplomacy at all times
• Excellent attention to detail
• Excellent written and verbal communication skills
• Demonstrable ability to organise, plan, prioritise and multi-task, producing work of high quality and within competing deadlines
• Demonstrable ability to use own initiative and provide solutions to complex problems
• Ability to work in an agile and flexible manner
• Demonstrable ability to use Microsoft Office packages including Word, Excel and PowerPoint and bespoke IT systems

What you’ll have - essential qualifications

• Undergraduate degree or relevant experience in an educational environment

Our total reward package

We have a range of great benefits for employees including:

Annual leave of 25 days, rising to 30 days after 1 years’ service, plus 12 bank holiday / concessionary days

Membership of the Local Government Pension Scheme with generous contributions

Flexible and remote working opportunities

Award winning sports and fitness facilities with subsidised membership, plus subsidised physiotherapy/complementary therapy/sports massage

Access to all library facilities

Salary sacrifice schemes including cycle to work

How to apply

If you would like to talk with us about this opportunity please contact Rhianne Critcher, School Co-ordinator at rcritcher@cardiffmet.ac.uk

To start your application please visit www.cardiffmet.ac.uk/jobs

Closing date: Monday 8 February 2021, 4:30 pm

Should a high volume of applications be received, we may need to close this vacancy early. We therefore encourage you to apply as early as possible.

We are committed to supporting and promoting equality and diversity and to creating an inclusive working environment. Our Strategic Plan underpins our commitment to recruit and retain the best talent and we welcome applications from people from diverse backgrounds.  We appoint on merit.

Due to the coronavirus pandemic all of our recruitment is being conducted virtually. We aim to respond to your application as soon as possible.

Further Information

Full Job Description and Person Specification

Our Candidate Pack

Please visit our website for information about working for us, our culture, benefits, work-life balance and our career progression and development opportunities.